The paper was financed from the resources of the Marshal’s Office in Łódź.
Scientific reviewer – prof. dr hab. Eugeniusz Wojciechowski
Scientific editor: Paweł A. Nowak Technical editor: Maria Kucińska
Department of Infrastructure Information Society Division
Al. Piłsudskiego 8 90-051 Łódź tel./fax 42 291 98 81
e-mail: si@lodzkie.pl www.si.lodzkie.pl
Table of contents
Foreword by Witold Stępień, Marshal of the Lodz Region Chapter 1
Paweł Nowak – Objectives of a voivodeship local government in developing information society, Department of Local Government Economics, Faculty of Economics and Socio-logy, the University of Lodz
Chapter 2
Anna Górczyńska, PhD – Electronic public procurements, Department of European Eco-nomic Law, The Faculty of Law and Administration of the University of Lodz
Chapter 3
Anna Kaczorowska, PhD – Polish e-services as a result of project management in the pu-blic administration sector, Institute of Information Sciences, The Faculty of Management of the University of Lodz
Chapter 4
Practical examples of implementing e-administration in the Lodz region.
Agnieszka Pięgot – Friendly Administration – Computerization of the Poddębice District Offices, the Poddębice District Authority Office, the Department of Promotion, Develop-ment, Education and Foreign Cooperation
Andrzej Karczmarz – Something more than just ePUAP, The District Authority Office in Łask, Management Department
Magdalena Michalak - Dreams in the past, today - the reality. Learn anywhere, anytime - an innovative twenty-first century administration in education illustrated with an example of modern platform of educational services in Zgierz, Zgierz City Office, The Department of City Promotion
Artur Prasal - From paper document flow to an electronic document flow system in the City of Lodz Office, The City of Lodz Office, department of IT
Anna Ochota – Computerization of the Ozorków Town Hall and the development of the public online services, Ozorków Town Hall, The Department of European Cooperation, Strategy and Economic Development
Iwona Orzechowska-Kłucjasz – Measurable effects of the innovative, spatial address databa-se of the Lodz region in a pilot program of the Voivodeship Statistical Office. (Practical imple-mentation of the INSPIRE EC Directive 2/2007), The Marshal’s Office in Lodz, The Department of Geodesy and Cartography
Page
95
97
115
127
139
147
151
157 165
169
Dear Readers,
We give you the most recent publication on innovations in the Lodz region. This year’s issue is devoted to new technologies in administration. Due to the fact that both applicants and officials care for dealing with cases properly, and also for fast acquiring or providing information, this type of innovation, manifesting, among other things, as construction of public e-services, is one of the more urgent needs.
The Lodz Region self-government, using the opportunities created by the EU funds provided for the period of 2007-2013, employs an extensive strategy for propagation of Internet connections in the region and creating access to public services with the help of the Internet.
We started from the beginning, namely from constructing a broadband network, implementing the Lodz Regional ICT Network project (ŁRICTN). Its cost is about 71 million Polish zloty, 50 mil-lion of which will be a grant from the European Regional Development Fund.
The project aims at providing universal, fast and secure access to knowledge, electronic servi-ces and information offered via the Internet for citizens, businesses and public administrations in the region. The construction of a harmonized ICT infrastructure will increase the accessibility of electronic media, help accelerate actions in respect to the construction of cheaper, faster and more secure Internet and investment in human capital, and facilitate the completion of key pro-jects in the field of e-services implemented in the region - a project related to telemedicine and e-administration.
ŁRICTN is designed to complement existing resources belonging to different operators and to fill the gaps in access to next generation networks. The investor of the project is the Lodz region – the self-government will award a public contract for the construction of a network that will be-come its property. When the investment is completed, the self-government will entrust the mana-gement of the network to an infrastructure operator, who will use it to provide wholesale services for last mile operators offering Internet access to households and entrepreneurs.
Local projects are included in the plans and construction of the voivodeship network - this is one of the specific features of the Lodz concept. This is how the ŁRICTN pilot project was established, including a grass-root initiative of 5 communes of the LAG Foundation PRYM.
Now there is a fully functional network, a part of ŁRICTN, funded under Phase 1 of its construction.
Another local area network is planned by the 7 communes and the Local Action Group BUDUJ Ra-zem. The Marshal’s Office will build three distribution points of voivodeship network there within the framework of ŁRICTN and the voivodeship and commune activities will be closely coordina-ted.
Only universal access to broadband Internet will enable effective implementation of further steps which we have planned. And these are the Gates of the Lodz Region or the e-services and e-health system which will help build the database for hospitals founded by the self-government of Lodz Region.
The Regional Medical Information System for the Lodz Region is a part of the e-Health strategy, which aims at the computerization of health care facilities and ensures the continuity of the pro-cess of treating patients from across the region, through the exchange of electronic data between computer systems of health care facilities. The system, the construction of which will cost 40 million Polish zloty, was financed with a grant of 30 million Polish zloty from the Priority Axis IV
„Information Society” under the Lodz region Regional Operational Programme.
The creation of the Regional Medical Information System for the Lodz Region is based
on several essential tasks:
• designing and implementing a modern computer hardware and network infrastructure
• implementation of modern software in marshal institutions, enabling better healthcare for patients and effective management,
• designing and implementing a regional platform for decision makers involved in health policy in order to increase the effectiveness of its planning;
The RMIS project is a continuation of the process of self-government health facilities com-puterization, associated with the need to organize the existing information systems in he-alth care facilities in a manner that will eventually allow for electronic exchange of medical data in the region. The project will be implemented by a partnership of the Lodz Region and 18 healthcare institutions subordinate to the Lodz Region self-government.
The Lodz Region is also well advanced in implementing a project called „Building the Inte-grated Public e-Service of Lodz Region (Lodz Region Gates).” The task is valued at more than 22 million Polish zloty. Its aim is to create e-government and to develop electronic public se-rvices in the Lodz region, as well as to increase the use of information technologies in self-government administration. This will be achieved by building a modern and comprehensive e-government in the Lodz region and the extensive development of public e-services, ensuring the elimination of the traditional way of managing issues, which will increase the effectiveness of the management of self-government units and improve access to public services and quality of their provision, as well as cause development of communication via the Internet.
The project provides comprehensive solutions consisting of implementing modern information systems in 150 institutions: self-government offices and their organization units, tailored to the needs of the individual administrative units. The wide technological range of the project and the implementation of many of its components at the same time will bring benefits in terms of impro-ving the procedures for implementation of tasks by units of self-government administration. Both officials and residents of the region, including entrepreneurs, will benefit from the project.
The project partners will implement the workflow in their organizational units and integrate the existing systems with a platform for public e-services. Increased access to e-services for residents of the region stipulates, among others, 24-hour access to public services, seven days a week. Ac-cess to the platform will be possible from home or through a network of so-called infomats. At the same time we will give attention to implementing the equal opportunities policy and preventing the „digital exclusion”. This feature of the project is consistent with the priorities of the European Union’s efforts to equalize the chances of people with disabilities through active participation in social life.
Many local authorities, also drawing from EU funds, introduce systems that enable the imple-mentation of public e-services on their own territories. In this respect the Lodz region is one of the most vigorously operating regions in the country. In the near future we will all begin to profit from new technologies implemented in the administration, which will thus become more user-friendly to residents, while entering the cyber world that surrounds us all around.
Meanwhile, I encourage you to read this paper.
Paweł A. Nowak
Acting Director of the Information Society Department Department of Infrastructure, Marshal’s Office in Lodz Department of Local Government Economics
Faculty of Economics and Sociology, the University of Lodz